Your business is owed EU VAT.
We get it back.
Automated EU VAT recovery for B2B travel & expenses. Connect your ledger once — the refund lands straight in your own bank account.
Hannover MesseDEYou already paid it.
We go get it back.
Connect your accounting system once, read-only. eitoo finds every foreign invoice, clears each one through 15 eligibility gates, and files with the tax authority in each country. The refund lands in your bank account — not ours. Your part took ten seconds, and it's already over.
ConnectedRead-only. We can see your invoices; we can't touch anything. That is the last thing you do.
We do all of it. You just connect.
Reading, checking, filing, proof — all ours. The connection is your only step.
Connect your ledger
Connect your books once. eitoo securely scans your invoices in seconds.
Filed to the letter
Every invoice is checked against each country's own rules, then filed exactly the way its tax authority expects it.
You get your money back
The VAT the tax authorities owe you comes straight back to your own bank account. A flat fee, never a cut — every other cent is yours.
- From
- Bundeszentralamt für Steuern
- Reference
- EU VAT refund · 2008/9/EC
- Status
- Completed
- New balance
- €57,714.00
The machinery behind
every reclaim
Everything you buy abroad carries up to 27% VAT on top — and it is legally yours to reclaim. The 15 gates are the member states’ own grounds for refusal turned into code, so a claim only leaves here once there is nothing left to reject it on — filed where the money was spent, paid back where you keep it.
Nothing on your desk. Nothing on your mind.
Invoices arrive, get read, clear their checks and go out to the right tax authority — while you are in a meeting, on a train, or thinking about something else entirely.
Learn more
Pricing that fits what you reclaim
Connecting your books and seeing what is recoverable is always free — you only pay when we file.
For teams with occasional cross-border travel and a handful of markets.
Choose StarterFor regular travel across several member states and larger ledgers.
Choose GrowthFor groups filing across many markets, with multi-entity ledgers.
Choose ScaleConsolidated group filing, quarterly accountant review, custom SLA.
Talk to usYour band is set by the eligible VAT we file for you across every country — never by the refund you receive, which the tax authority pays straight into your own account. You are paying for the work of filing, so the price is the same whether a claim is approved in full, in part, or refused.
And if nothing is ever approved, your first year is free. If your filings land below your band we credit the difference to next year, and we never send a surprise invoice upward mid-year. Paid by SEPA direct debit or card.
Too small for a
recovery agency?
Agencies like Vatit or Fintua take a fifth to a third of your refund — and won't bother with a claim that's too small to be worth their cut. Drag your spend and see the gap.
Roughly €1,500 of that is VAT you can reclaim — sitting with the tax authorities right now.
Won't take it on
A claim this size isn't worth their cut. Most small companies get a polite no — or never bother asking.
The refund is yours
The tax authority pays it straight into your own account. It never passes through us.
Nothing to sign away
One read-only connection to your books. No engagement letter, no power of attorney.
A price you know first
A flat annual fee, agreed before we file — the same whether a claim is approved or not.
The refund was always legally yours. Now nothing stands between it and your bank account.
Handled to the standard finance expects.
Connecting your books is a decision your team takes seriously. Here is exactly what that connection is — and what it is not.
Read the full security overviewOr send your security team straight to the answered questionnaireRead-only access
We read your invoices and never write, post, or move money. Disconnect and access ends at once.
EU data storage
Stored in the EU (Frankfurt). Invoice content is processed only under signed data-processing agreements — the full subprocessor list is in our privacy notice.
GDPR by design
A data-processing agreement, purpose-limited access, and deletion on request.
Filed under 2008/9/EC
Every VAT ID is checked against the EU register, and claims are filed under the standing directive in each state's own system.
The questions finance asks first.
Is this actually allowed?
Yes. Refunds of VAT paid in another member state are set out in Council Directive 2008/9/EC. It is a standard entitlement that most companies simply never claim, because the paperwork differs in all 27 states.
What can eitoo see in our books?
Invoices and receipts, read-only. We never write back to your ERP, never move money, and never post entries. You can disconnect at any time and access ends immediately.
What happens to a claim that does not qualify?
It is flagged before anything is filed, with the gate that stopped it and the article behind that rule. Filing something ineligible costs you credibility with the tax authority, so we would rather show you the rejection.
How long until the money arrives?
That is the authority’s clock, not ours. Most member states are obliged to decide within four months of a complete claim, and longer where they request further information. We file to each deadline and track the status.
Do we have to change how the team files expenses?
No. Your people keep booking and expensing exactly as they do now. eitoo reads what is already in the ledger after the fact.
What does it cost if you recover nothing?
Your plan, and nothing else — and if nothing at all is approved in your first year, that year is free. The price is set by the eligible VAT we file for you, quoted before you commit, and it does not change with the outcome: you pay the same whether a claim is approved in full, in part, or refused. There is no success fee and no percentage.
How is the price decided?
By the total eligible VAT we file for you in a year across every country, not by the number of invoices and not by what comes back. Connecting is free and so is the estimate, so you see the recoverable total per country before you pay anything. Your first filing is a €290 one-off, credited in full against any annual plan you take within sixty days.
We already booked the foreign VAT as part of the gross expense. Is a refund a double benefit?
No, that is the normal case: the refund arrives after the expense has already been recorded gross. Foreign VAT cannot be deducted in a domestic VAT return at all, which is why it sits inside the expense, and the refund is recognised in the books when it arises. Conditions and accounting treatment vary by country. Germany's standard chart of accounts, for example, has a dedicated account for exactly this case: SKR04 4838, "Erstattete Vorsteuer anderer Länder", under other operating income (DATEV Buchungs-ABC, Dok.-Nr. 5360892). Your accountant can confirm the treatment for your specific case — this FAQ is safe to forward.
General information, not tax advice. eitoo is a software provider and does not provide tax advisory services.